Pathways Center Booking Policies

All requests go through the Pathways Center Room Booking form. You'll receive a confirmation email once your reservation is approved. Submitting the form doesn't guarantee your space, and please don't contact staff directly to arrange a booking.

Event & Large Meeting Space requests (Torch, Trumpet, Café, Shield) must be submitted at least 10 business days before your event. Setup requests for Torch, Trumpet, or Shield are due at least one week before the event.

Rooms can't be accessed before 7:00 a.m. or after 8:00 p.m., for any reason — including setup and teardown. These are hard limits with no exceptions. Regular business hours are 8:00 a.m.–5:00 p.m.; access outside that window is still allowed within the 7 a.m.–8 p.m. limits.

There's no penalty for canceling, at any point before your event. We ask for at least 72 business hours' notice when possible, so the space can be released for others.

You're responsible for arranging and paying for your own catering and outside vendors. Pathways doesn't book these on your behalf. In-room AV systems are the one exception; those are provided and managed by Pathways.

No signage, decorations, or materials may be attached by fasteners of any kind to walls, ceilings, floors, or fixtures in any room.

Common areas like the Café and Library stay open to everyone during business hours, even if you have a room reserved nearby. Food and beverage setup must stay inside your reserved room. Common areas can't be used for food staging, buffets, or catering setup.

Pathways doesn't arrange or require security for any reservation, including after-hours events within the 7 a.m.–8 p.m. window.